Dundee Historic Environment Trust – Information Co-ordinator

This is a new role to promote the work of DHET through an active programme of communication initiatives, provide the office with administrative support and to work alongside other DHET team members to meet the objectives of Dundee Historic Environment Trust.

The position will involve:

• Delivering the Communications Strategy for DHET and supporting its future development, in accordance with DHET’s objectives and strategic plan.
• Maintaining the effective running of the DHET office and providing the first line of contact to all callers.
• Providing administrative support to the Director and Community Engagement Adviser, including using IT skills, and maintaining hard and online filing systems.
• Supporting, along with the Director, the financial reporting requirements of DHET, including day to day expenditure and quarterly / annual reports.
• Collating and inputting data for monitoring and reporting on DHET grant funding on time and in the appropriate format, liaising with the Director and Community Engagement Adviser.
• Arranging and supporting meetings (various in-person and digital formats). Supporting the preparation and issuing of relevant papers for and from meetings. Providing support to assist the Chair and Trustees, as required.
• Maintaining with support, the IT and office equipment, including display and exhibition equipment and arranging supplies and repairs subject to budget. Maintaining the Trust’s website.
• Promoting DHET through a variety of mediums, (a) especially by leading on website and social media engagement; (b) at public facing events; (c) by the preparation of exhibition material; (d) by the preparation and/or distribution of information about the Trust, the historic environment, maintenance and conservation guidance and DHET grant schemes.
• Arranging for an ongoing programme of DHET events, liaising with the Director and Community Engagement Adviser, to include the organisation of public lectures, presentations, exhibitions, walks and other appropriate events.

Person Specification

• Good social media / communications skills.
• Good organisational skills.
• Computer literacy; good written and numerical skills.
• Ability to work on own initiative.
• Ability to work to deadlines.
• Ability to contribute positively to the aims of the Trust.
• Ability to work efficiently and effectively individually and as part of a team and with a wide range of people.

Essential attributes:

• IT skills (including website and social media)
• Administration sector knowledge and skills
• Communication sector knowledge and skills

Desired:

• Qualification in business administration / communications.
• Interest in the built heritage sector.

Dundee Historic Environment Trust (DHET) is an independent charity and is one of Scotland’s seven city heritage trusts, initiated in partnership with Historic Environment Scotland (HES) and Dundee City Council (DCC). Its objectives are to promote and encourage the conservation, protection and improvement of the historic, architectural and physical environments of Dundee for the benefit of the general public and to further the study and educate the public. DHET’s vision is to support the improvement of the city’s historic environment, promoting understanding and enjoyment of it by the whole community. Their work is a catalyst for achieving environmental, cultural, economic and social change for the better.

For further information please contact the Director.

Salary: £22,010 – £23,622 (for 4-days) depending on experience

Status: Part-time, 4-day post, fixed term basis (12 months) with potential for extension, dependent on funding

Location: Dundee; office-based and occasionally attendance at off-site evening meetings and weekend events.

Closing date: 5pm on Monday 24 March 2025

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